Electronic document management (E-DOC) is designed for the reliable and easy exchange of primary documents, contracts, acts, tax invoices and other documents using digital signatures, as well as the storage of received and sent documents using cloud technologies.
Since 2019, Raben Ukraine has successfully launched work with primary contractual documents within the E-DOC system.
In 2020, Raben Ukraine became one of the three winners of the Digital.Best award in the Digital Transformation Leader category. Most of Raben Ukraine's clients and contractors are already working with us using the electronic service, as contactless document exchange simplifies and optimises resources.
At the moment for the convenience of each client on the platforms of different providers we offer a well-established mechanism of electronic exchange of the following documents:
- Bills;
- Act of provided services;
- Specifications for acts;
- Contractual documents and tariffs.
Participation in a pilot project of the Ministry of Infrastructure to test e-Bills of Lading by Raben Ukraine:
- September 2019 – Phase 1 of the e-bill project: test domestic transportations (between warehouses) with e-bill via the Central Database were implemented;
- August 2020 – Phase 2 of the project: test full-truckload (FTL) transportations of cargo with e-bill with the involvement of external participants in the transport – customer-shipper-consignee;
- September 2021 – Phase 3 of the e-bill project;
- April 2022 – announcement by the Ministry of Infrastructure of the start of the test operation of the e-bill system;
- June 2023 – the Ministry of Infrastructure decides to postpone the introduction of the mandatory use of e-bill;
- From the beginning of 2024 – implementation of joint projects with customers for the test transportation of groupage cargoes using e-bill with the involvement of external participants in transportation – customer-shipper-consignee.
The global process of digital transformation is supported by the Verkhovna Rada of Ukraine as stated in the laws: "On electronic documents and electronic docflow" dated 22.05.2003 № 851-IV and "On electronic digital signature "dated 22.05.2003 № 852-IV.